In this Arrow-Tip I will be discussing how I’ve used the Outlook Calendar to help me achieve my goals and I’ll give you a quick update on progress toward my May goals discussed in Arrow-Tip #26
This week, the Outlook Calendar was definitely my friend. Because I’ve over booked myself, getting all of my hours in was a real challenge and I had to dip into a few evenings and then my weekend for an emergency non billable issue that came up.
My Outlook Calendar Strategy
In an overbooked situation it is very important to be realistic about how much time I have to get my hours in during the day. Without the discipline of my Outlook Calendar, the day would get away from me in just handling administrative issues like answering emails, etc. Now, because I’m forcing myself to adhere to a schedule, I’m having to learn to be really good about prioritizing my call backs and not wasting time with amusing, but otherwise non value-add emails (like jokes, etc.).
Here is how I’ve populated my Calendar:
All the time that I schedule for billable hours is initially coded as “tentative”, but once I’ve completed those hours, I change the code to “busy” and adjust the times accordingly. Next week’s schedule looks like the following thumbnail:
while last weeks’ schedule which represents actual hours looks like the following thumbnail:
Notice the tops of evening appointments where I had to make up for time lost during the day. This week I am much more inclined to work efficiently during the day so that I don’t have to put in as many hours at night.
Week 1 Results
Although I have not closed any new business for June yet this month, I did have a great sales meeting so progress was made towards that goal. Also, the developers continue to make progress on Huntress so we moved forward in that monthly goal. The only goal that I made no progress toward was taking an early day with my boys. I’ll need to make up for that one of the remaining weeks with something extra special.
Tune in next week when I will talk about how I’m using Tasks to help with my goals.
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