How to Add a Custom Field to An Outlook Table View
To access fields that you would like to add to an Outlook view you must first open the Field Chooser window. The field chooser window can be opened either by right clicking on the column header row in a table view and selecting “Field Chooser” from the pop up window (see below)
or by clicking on the Field Chooser icon on the Outlook Advanced tool bar (see below).
There are two types of custom fields in Outlook - custom folder fields and custom item fields. Custom folder fields can be found in the User Defined Fields in Folder category of your Field Chooser (see below)
Custom form fields can be found either in the Field Chooser category for the form if the form is published to the folder being viewed or using the Forms category in the Field Chooser if the form is published in the user’s Personal Folders (see below)
To add a custom field to the current Outlook table view, select the field in the Field Chooser list and then drag it to the column header row and drop it in between the columns where you would like it to appear (See below).
Alternatively, you can customize the view by right clicking on the column header row and selecting Customize Current View from the pop up window. Once the Customize View window opens (see below), click the Fields button to open the Show Fields window (see below).
In the “Select available fields from” drop down box, select the name of your custom form and then you should see the custom fields associated with your form in the list box below (see above). If your custom form is published at the Personal Folders level, you may not see its name in the drop down box list so select the last option which is Forms… and the Select Enterprise forms for this folder window will open. Select your form from the list box on the left and then click the Add button to move it to the list box on the right. Then click the close button and you should now see your form listed in the “Select available fields from” drop down field.
You can now select fields in the Available fields list box on the left side of the Show Fields window and then click the Add button to move them into the “Show these fields in this order” list box on the right. Use the Move Up and Move Down buttons to change the order of fields you select. When you are finished, click the OK button twice and you should now see the fields you added in your view.
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