Best Practices for Using Microsoft Outlook from a Sales Perspective

How to Show Archive Folders in the Outlook Folder List

If your archive folders are currently not visible in your Microsoft Outlook 2003 folder list, on the Outlook menu bar go to File/Data File Management and the Data File Management window will open (see thumbnail below).  Click the Add button on the Data File Management window and the New Outlook Data File window will open – if you are working in Outlook 2003, confirm that Office Outlook Personal Folders File (.pst) is selected in the list box (it should be by default) and then click the OK button (see thumbnail below).

Open Data File

The Create or Open Outlook Data File window will now open (see thumbnail below).  Select the archive.pst file (or whatever file you want to access) and then click the OK button.

Outlook data file list

The Personal Folders window will now open.  Click the OK button and then the Close button on the Outlook Data File window and you will see Archive Folders now in the Outlook folder list (see thumbnail below).

Archive Folders in Folder List

This post was written by MistyKhan and published on October 29, 2007 in the following categories: Archiving, How-To's. You can leave trackbacks on this post at this address. To follow the comments on this post subscribe to the RSS feed.



You are more than welcome and thank you for your comment!

  • Happy
  • 19:35
  • November 19, 2009
  • 1.

Thank you!!

And thank you for reading! Misty

  • srj
  • 10:33
  • March 12, 2010
  • 2.

I’m transferring all of my outlook stuff to a new computer and could not see the Archive folder.
Geez, after looking at the outlook help menu for an hour and getting nothing, I did a google search on “show outlook archive folder” and got this article. 30 seconds later, I had full view of all archive folders.
My pleasure, Justin! Glad the article was helpful. Misty

  • Justin Repath
  • 20:09
  • April 17, 2010
  • 3.

Thanks. This really helped me

Bala, thank you for your comment – so glad this post was helpful to you! Misty

  • Bala
  • 01:01
  • July 29, 2010
  • 4.

4 years on, and this has helped hugely, thank you!

Glad to hear it! Thank you for taking the time to comment and let us know! Misty

  • Ian
  • 15:56
  • August 24, 2011
  • 5.

Certainly just saved me a leap off the roof in frustration. thanks so much Misty!!

My Pleasure – and thank you for your comment!

  • Allison
  • 15:00
  • October 5, 2011
  • 6.

Just what I needed. Had run a Detect and Repair on Word and lost my email. Thought it was there somewhere but wasn’t sure how to get it back. Thanks!!

Glad I could help! Thanks for leaving a comment! Misty

  • K Briggs
  • 13:47
  • July 12, 2012
  • 7.

Leave a comment

You can use these tags: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>