When was the last time that you called someone from your smart phone only to reach the wrong person on the other end of the line or even worse get that ear piercing tone followed by a message stating the number is no longer in service? And then somewhere in the recesses of your mind you vaguely remember getting an email that notified you of a change of address and phone number. If you have email access on your smart phone, you might try scrolling through your emails to find that notification, but this is a time consuming exercise at best and a futile one at worst.
So how can you do your part to prevent hearing loss by no-longer-a-working number tones?
This is the kind of action that requires discipline, but how many of us find that after several years of collecting contacts we have a very outdated contact database? And then when we get ready to send out holiday cards or embark on a direct mail campaign, we realize that we’re going to waste a lot of money on bad addresses if we don’t clean up our database. Wouldn’t it be easier if you just maintained your database on a regular basis or better yet real time?
We all have days when we don’t have time to address every email in our Inbox which is why I recommend that you reserve 15 to 60 minutes a week for mailbox clean up. The idea is to give yourself a catch all time to make sure things are up to date. And if you don’t have unaddressed emails, you can use that time to review your Contacts folder and make sure that everyone is categorized as they should be and that no one is still there that needs to be removed or archived. One thing to consider is sorting your contacts on the Modified field and then checking out the 20 oldest to see if they are up to date.
For more tips on how to keep your Contacts folder updated, check out future Arrow-tips on this blog and in the mean time feel free to send specific questions to AskHuntress@HuntressKnows.com.